BUSINESSGUEST TOUR// WORKING WITH EXTERNAL PARTNERS FROM SHAREPOINT IS AS SIMPLE AS CLICK, SHARE, COLLABORATE
Work from SharePoint
How to quickly share documents with external people from SharePoint, and track the email conversations with them?
Just activate BusinessGuest from your internal SharePoint site and start sharing and exchanging with external partners right away.
This way, you and your coworkers keep working in their familiar environment. You don’t need to use multiple tools depending on who you collaborate with or to manually reconcile data that’s in your email and the team data that’s in SharePoint. And your company will get immediate Return on Investment on their BusinessGuest and SharePoint investment by saving tons of storage normally used by email attachments and by ensuring the continuity of the collaboration and the capitalization of knowledge in all projects.
And the BusinessGuest licensing model is flexible: your IT can either get a BusinessGuest license for you, or they can just deploy a free package and let you activate your subscription on your own budget.
Click & Share Files with External Partners
Just click on any SharePoint file to share it with external partners out of SharePoint and out of your network!
- From any document library, click on a file and select “Share…” to send it out to your internal colleagues and external partners!
- From your PC: click on a local file and share it in SharePoint and to external partners!
- From your Email: forward a message and its attachments to your SharePoint site and BusinessGuest will automatically send it to internal team members (as a link) and to external partners (by email)!
You will save time whenever you need to share a document with your internal and external teammates, while at the same time always make sure they will receive it on time!
Add a Message
Whenever you share files, you can add a message and get the collaboration started, right from SharePoint. More than a mere alerting and file sharing mechanism, BusinessGuest is an advanced remote collaboration solution that includes conversation tracking inside and outside your network.
External Partners Receive Emails and Attachments or Download Links
Your external partners don’t need to connect to SharePoint, enter a password and find their way!
With BusinessGuest, they just work as usual: receive attached files, automatically replaced by direct cloud download links for larger files!
No need to teach them SharePoint! No password! No login! No problem!
On your side, all interactions, messages, file revisions are automatically tracked in SharePoint.
Track Reads and Downloads in SharePoint
Get real time tracking in SharePoint when your partners receive the message, open the attachments, update them or reply to the message!
Track Replies in SharePoint
When your partners reply (by email), their message is automatically captured, added to the SharePoint conversation and shared with your team!
There is even a visual mapping of the dialogue to ensure everybody can catch up and understand the whole conversation at any time!
Track New Versions of Files in SharePoint
When the external partners open the attached document, modify it and send it back, BusinessGuest automatically updates your SharePoint library and creates a new revision of the document!
No more risks of using the wrong version!
Manage your Internal & External Team
BusinessGuest lets you choose who among your SharePoint users can participate in the conversations with external people, and add or remove external partners easily at the project level or at the discussion level.
Therefore the composition of project teams is always clear and shared, and can be updated at any time!